Last Updated: [Date – 01-March – 2025]

At AtrraTalent, we are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website [Your Website Address – Insert your website address here] and our services. Please read this Privacy Policy carefully.

1. Who We Are (Data Controller)

AtrraTalent, located at 6 Roding Lane South, IG4 5NX, London, is the data controller responsible for the processing of your personal data as described in this Privacy Policy.

Contact Details:

• Address: 6 Roding Lane South, IG4 5NX, London
• Phone Number: 07986 019 197
• Email Address: nik@attratalent.co.uk

 

2. Information We Collect

We collect personal information from you in various ways, including when you:

• Visit our Website: We collect certain information automatically when you visit our website, such as your IP address, browser type, operating system, referring website, pages you viewed, and the dates/times when you accessed the website. We may use cookies and similar tracking technologies to collect this information (see section 7 below).
• Register or Create an Account: If you register on our website as a job seeker or employer, we will collect information you provide during registration, such as your name, email address, phone number, password, and professional details.
• Apply for a Job (Job Seekers): If you are a job seeker, we collect information you provide in your CV, application form, cover letter, and during any interview process. This may include:
  • Contact details (name, address, email, phone number)
  • Employment history and work experience
  • Education and qualifications
  • Skills and competencies
  • Professional memberships
  • References (contact details and information provided by referees)
  • Any other information you choose to provide in your application materials.
• Post a Job (Employers): If you are an employer, we collect information you provide when posting a job vacancy, such as your company name, contact details, job title, job description, salary information, and company information.
• Contact Us: When you contact us via phone, email, or contact forms on our website, we collect your contact details and the content of your communication.
• Subscribe to our Newsletter or Marketing Communications: If you subscribe to our newsletter or marketing communications, we will collect your email address.

 

3. How We Use Your Information

We use your personal information for the following purposes:

• To Provide and Manage our Services:
  • To operate and maintain our website and services.
  • To facilitate the recruitment process, including matching job seekers with suitable vacancies and employers with relevant candidates.
  • To manage job applications and communicate with job seekers and employers regarding their applications and vacancies.
  • To create and manage your account on our website.
  • To provide customer support and respond to your inquiries.
• To Improve our Website and Services:
  • To analyse website usage and trends to improve our website’s functionality and user experience.
  • To develop new services and features.
  • To personalize your experience on our website.
• Communication and Marketing (with your consent where required):
  • To send you newsletters, marketing communications, and job alerts if you have opted in to receive them.
  • To inform you about updates to our services, policies, and terms.
• Legal and Compliance Purposes:
  • To comply with applicable laws, regulations, and legal processes.
  • To respond to requests from public and government authorities.
  • To protect our rights, property, and safety, and the rights, property, and safety of others.

 

4. Legal Basis for Processing Your Information

Our legal basis for processing your personal information will depend on the specific purpose for which we are processing it. Generally, we rely on the following legal bases:

• Consent: We rely on your consent to send you marketing communications and for certain types of cookie usage (where required by law). You have the right to withdraw your consent at any time.
• Contract: Processing is necessary for the performance of a contract to which you are a party, or to take steps at your request prior to entering into a contract (e.g., to provide our recruitment services).
• Legitimate Interests: Processing is necessary for our legitimate interests, provided that those interests are not overridden by your rights and interests. Our legitimate interests include operating our business, providing and improving our services, and ensuring the security of our website and services.
• Legal Obligation: Processing is necessary for compliance with a legal obligation to which we are subject.

 

5. Sharing Your Information

We may share your personal information with the following categories of recipients:

• Employers (for Job Seekers): If you are a job seeker, we will share your application information, including your CV and profile, with employers who have posted relevant job vacancies on our platform, or who we believe may be interested in your profile.
• Job Seekers (for Employers): If you are an employer, we will share job vacancy information with job seekers on our platform and through our marketing channels.
• Service Providers: We may share your information with third-party service providers who assist us in providing our services, such as:
  • IT service providers (website hosting, software providers, data storage)
  • Communication and marketing service providers
  • Analytics providers
  • Payment processors (if applicable)
  • Professional advisors (legal, accounting, etc.)
    We will ensure that these service providers are contractually bound to protect your personal information and process it only in accordance with our instructions.
• Legal Authorities: We may disclose your information to legal authorities if required to do so by law or in response to valid requests by public authorities (e.g., law enforcement agencies, courts).
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of the transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.

 

6. International Data Transfers

Your personal information may be transferred to and processed in countries outside of the European Economic Area (EEA) that may not have data protection laws as comprehensive as those in the EEA. Where we transfer your personal information outside the EEA, we will ensure that appropriate safeguards are in place to protect your information, such as:

• Standard Contractual Clauses: We may use Standard Contractual Clauses approved by the European Commission for transfers to countries without an adequacy decision.
• Adequacy Decisions: We may transfer data to countries that the European Commission has recognised as providing an adequate level of data protection.

 

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activity on our website. Cookies are small text files that are placed on your device when you visit a website. We use cookies for various purposes, including:

• Essential Cookies: These cookies are necessary for the website to function properly and enable you to use its features, such as accessing secure areas.
• Performance/Analytics Cookies: These cookies collect information about how you use our website, such as which pages you visit and if you experience any errors. This information helps us to improve the performance and design of our website. We may use third-party analytics providers such as Google Analytics.
• Functionality Cookies: These cookies allow the website to remember choices you make (such as your username, language, or region) and provide enhanced, more personal features.
• Marketing/Advertising Cookies (if applicable): We may use these cookies to track your browsing habits and deliver targeted advertising to you. (If you use marketing cookies, ensure you provide clear information and obtain consent where required).

You can control cookies through your browser settings. Most browsers allow you to block or delete cookies. Please note that blocking or deleting certain cookies may affect the functionality of our website. For more information about cookies and how to manage them, please visit www.allaboutcookies.org.

 

8. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

• Encryption: Using encryption to protect sensitive data during transmission and storage.
• Access Controls: Implementing access controls to restrict access to personal information to authorized personnel only.
• Firewalls and Security Software: Using firewalls and security software to protect our systems from unauthorized access and malware.
• Regular Security Assessments: Conducting regular security assessments and vulnerability testing.
• Staff Training: Providing regular training to our staff on data protection and security best practices.

While we strive to protect your personal information, please be aware that no method of transmission over the internet or method of electronic storage is completely secure. Therefore, we cannot guarantee absolute security.

 

9. Data Retention

We will retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Candidate Data: We typically retain candidate data for [e.g., 2 years] after your last interaction with us, unless you request earlier deletion. We may retain anonymized or pseudonymized data for longer periods for statistical and research purposes.
• Client Data: We typically retain client data for as long as you are a client and for a period after our business relationship ends to comply with legal and regulatory obligations, and for business administration purposes.
• Website Usage Data: We retain website usage data for [e.g., 13 months] for analytics purposes.
• Marketing Data: We retain marketing data until you unsubscribe from our marketing communications.

 

10. Your Rights

You have certain rights regarding your personal information, subject to applicable law. These rights may include:

• Right to Access: You have the right to request access to the personal information we hold about you and to receive a copy of that information.
• Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.
• Right to Erasure (“Right to be Forgotten”): You have the right to request that we erase your personal information in certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected, or if you withdraw your consent.
• Right to Restriction of Processing: You have the right to request that we restrict the processing of your personal information in certain circumstances, such as when you contest the accuracy of the data or object to the processing.
• Right to Data Portability: You have the right to receive your personal information in a structured, commonly used, and machine-readable format and to transmit that data to another controller.
• Right to Object: You have the right to object to the processing of your personal information in certain circumstances, such as for direct marketing purposes or when processing is based on our legitimate interests.
• Right to Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.
• Right to Lodge a Complaint: You have the right to lodge a complaint with a supervisory authority (data protection authority) if you believe that our processing of your personal information infringes applicable data protection laws. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO).

To exercise any of these rights, please contact us using the contact details provided in section 1 above. We may require you to verify your identity before we can respond to your request.

 

11. Third-Party Links

Our website may contain links to third-party websites that are not controlled by us. This Privacy Policy does not apply to those third-party websites. We encourage you to review the privacy policies of those websites before providing them with your personal information. We are not responsible for the privacy practices of third-party websites.

 

12. Children’s Privacy

Our services are not directed to children under the age of [e.g., 16]. We do not knowingly collect personal information from children under this age. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately. If we become aware that we have collected personal information from a child under the applicable age without verifiable parental consent, we will take steps to delete such information.

 

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post any changes on this page and update the “Last Updated” date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your personal information. For significant changes, we may also notify you more directly, such as by email or a prominent notice on our website.

 

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

AtrraTalent
Address: 6 Roding Lane South, IG4 5NX, London
Phone Number: 07986 019 197
Email Address: nik@attratalent.co.uk